Jasper County, Indiana

12 Step Check List for Recordings

1. Check that the document is complete.  Example:  If the document states an "exhibit" check to see if there is one. That the legal is complete and in the correct county.
2. Document must be legible, has been printed, typewritten or computer generated. Black ink is required.
3. See that the names on the document appear the same throughout the document.
4. If it is a document which should contain a legal description, that there is one attached.
5. If a deed is submitted, check to see if it contains a tax mailing address and grantees address, no PO Box.
6. Check the document for correct notarization; that the Notary has met his/hers requirements such as Notary's name as it appears on the notary public commission certificate. Must be printed, typed or stamped under signature. Notary's also require the following: "my commission expires" followed by expiration date of the notary public's commission. The words "notary public", "state of Indiana", "commission number "followed by commission number of the notary public. A seal is required, per state, on document whether it be a stamp or an embossed impression. The seal must be capable of being copied together with the record to which it is affixed, attached, or associated. The seal may include any other information chosen by the notary public to be included on the seal. This information can be seen by looking up IC 33-42-10-2 Sec. 2.
7. Documents that have been notarized in the State of Indiana must contain a "Prepared By" statement with the name of the preparer typed or printed at the end of the statement. Must be a person's  name, not the company's name.
8. That each document contains the "Affirmation Statement" (redaction), A name is required at the end of the statement.  Again, name must be typed or printed.  This applies to all documents that require a "Prepared By" statement.  See IC 36-2-11-
9. If the document is a "COPY" that it is marked a "COPY" and meets all recording requirements to be recorded.
10. Make sure a reference is present on documents that require one.  Example: Releases, assignments and easements.
11. You have enough funds to cover the recording fees.  See fee schedule.
12. Any cross reference must be on first page.